In today’s business world, employees and staff are bombarded with information, commitments, and expectations that can often be difficult to juggle. Even for the most career-minded individuals, navigating the workplace can become a chore that hinders their productivity in a way that is unnecessary. Even worse, it can impact your organization in ways that are difficult to overcome once set in motion.
Just a small drop in productivity per employee can resonate across a team, creating confusion and dragging down others’ output in the process. In the worse can scenario, these types of situations can bring work to a grinding halt and jeopardize profits in a world where many businesses are operating on razor-thin returns.
But keeping your office moving forward doesn’t have to be an impossible task. While many of today’s tips need to visited on a regular basis, they each allow the work environment to focus on productivity by maximising staff abilities.
Make communication easy
Facilitating communication can be one of the biggest challenges facing organisations today. With text messaging, email, phone calls, and the like, employees can be getting duplicate information to multiple sources while some content is left to languish unchecked. There is one main way to deal with this issue. Simplify. By routing certain communications – whether from a set of customers or type of client – through particular channels, staff aren’t overwhelmed. A bit of organisation makes it easier for them to remember items and retrieve them when necessary.
Set clear responsibilities
A little known secret among employees is that many purposely slow down. The reason is fairly simple: when an organisation lacks clearly defined responsibilities for each individual, if one is faster, they’ll get lumbered with someone else’s work who can’t keep up. It makes sense. Why speed up when your reward is… more work. By assigning and sticking to responsibilities, not only can staff be confident that laziness won’t fly, they’ll also be less stressed about employees that don’t pull their own weight. Be sure to convey deadlines and expectations in a straightforward way.
Encourage openness and honesty
To create a productive workplace, you’ll also want to invite staff to contribute any of their opinions and ideas. Often employees may hesitate to speak out, even when they see a great solution to a difficult problem. Speaking up means taking a risk, and that could cost them more in the future if the solution fails or if they’re wrong about something. Make sure your staff know that their ideas will be heard and that there won’t be any consequences for merely speaking up.
Minimize the politics
Every workplace has it: politics. But secret alliances and bitter rivals will only ruin productivity by placing the focus on petty grievances. This issue can even make it so an important solution is never even heard just because some faction wants to ruin the person who brought it to the table. Instead, have a strict policy that encourages directness. While the temptation to take things behind closed doors is strong, keep everyone in the loop about what is going on, and when you find hidden agendas, stop them in their tracks confidently and openly.
Implementing these can seem like a big task, but instead of trying to do it all at once, try a couple at a time and take it in steps. After developing each as a natural habit, your office will be on its way to having a strong team and healthy productivity. And, for your first step towards a productive workplace, take a look at some great . Contact us today.