Looking at the Layout and Usage of Your Office Environment

Because of today’s technology, offices are taking a whole new look at the layout of their office as well as how they use the space they possess. In order to boost employee morale and better organise the working environment, office space planners and designers insist that companies take a careful and scrupulous look at the layout of their company offices and how they are using the space in the current design.

Evaluating Inefficiencies of Space

Company managers considering a new layout and design must look at their office’s current configuration to learn whether or not the space that is being used is either hindering production or incentivising their office staff. By shadowing workers, managers can obtain a clearer picture of what motion is wasted and what space is inefficiently used or not used.

Excessive Transit Time – A Red Flag That Space is Not Fully Utilised

You are going to automatically see some red flags if you note that collaborative spaces are grouped together at the far end of your building or the collaborative staff members in your company do not naturally come into contact with their peers. Employees should not be taking a lot of time in transit either to conference rooms, copiers, fax machines or printers.

Is the Design Space Inefficient or Is it The Task?

One employee, who works in an old-line company and had an office design equally old-line, was spending a good part of her day delivering missives and memos to other buildings on her company’s campus. Even in this day and age, it takes some corporations some time to adjust to some of the newer and better ways of doing things. Her individual space was not actually all that badly designed. However, some of her activities were not at all necessary.

Reviewing Some of the Red Flags Associated with Space Planning

Space usage also comes into play when upgrading or refurbishing an office space. When reviewing the design needs, for example, of a Saracen office interior refurbishment, design planners look at space allocations with an eagle eye. They see how employees are using existing spaces and look at the tasks that are being done every half hour in meeting rooms and cubicles. Designers automatically notice red flags when areas are not regularly used, spaces are overcrowded and workers spend time competing for equipment or furnishings.

Therefore, the designer and space planner must also see if workers are using their furnishings, space and office equipment for their intended purpose. Does the environment, as it is currently designed, supports the working process or is it designed in such a way that any progress is circumvented?

Some Major Design or Lighting Problems

You know you are dealing with space issues if employees meet outside the office because they do not have any common space in which to hold meetings. Issues are also obvious if employees use an area on another floor because the space surrounding their desk is distracting or noisy. Space planning and lighting is an issue too if employees are bringing in their own lighting.